Lithuanian Data Protection Authority recently completed the investigation on proper personal data processing for direct marketing purposes. The target was the major food, household goods, and pharmacy retail chains that offer loyalty programs.
The following points were considered:
- legal conditions for the processing of personal data;
- amount of personal data processed;
- information provided to data subjects
- execution of data subject refusal to process personal data for direct marketing
- terms of storage of personal data
Out of 12 cases, 11 were identified as personal data processing violations. The recommendations for customer data processing in loyalty programs were proposed. It is expected to be a help in understanding how mistakes could be avoided when handling personal data under GDPR.
Company’s legitimate interest is not the base for direct marketing
Some of the companies that offer loyalty programs, when processing personal data for direct marketing /profiling purposes, unreasonably relied on the Company’s legitimate interest. This cannot be considered as the proper lawful base of data processing. In this case, the interests of the data subject (customer) are more important than the interests of controllers. Here personal data could be processed for direct marketing and profiling only with the consent of the data subject.
Collection of excessive information for loyalty programs
During the investigation, it was found that almost 40% of companies collect an excessive amount of data. I.e., require customers, when filling out a form for their loyalty cards, to indicate their exact date of birth. Inspectors believe that it would be enough for the consumer to indicate only the year of birth or their age.
In some cases, customers are asked to provide a copy of a business certificate for an individual activity. It was stated, that the collection of such documents is an inadequate and disproportionate measure to achieve the objectives (loyalty programs). To accomplish these goals, it would be enough for a person to indicate, as an example, the license number.
Data transfer to the 3rd parties
In more than a half cases, companies do not indicate specific third parties (partners) that customer data may be provided to. Therefore, the customer receives misleading or inaccurate information about the processing of their data.
Advertisement without an option to opt-out
Personal data subjects must be provided by an opt-out option when receiving marketing offers. However, some of the investigated companies do not provide clear, free, and easy-to-use options to opt-out of receiving these offers by text messages (SMS).
The terms of storage of personal data
More than 60% of investigated loyalty programs’ providers had issues with the terms of keeping personal data. Some companies do not have specific terms for the storage of personal data. In others, these terms are unreasonably long or, in general, no data retention period has been set.
After the summary, the Lithuanian Data Protection Authority instructed companies that offer loyalty programs to eliminate detected violations.